We are planning to write some posts in series about SharePoint 2013 on-premise and Yammer integration. We know that since Service Pack 1, integration between SharePoint 2013 on-premise and Yammer becomes easier to configure. In this first part, we will cover from high level summary about what SharePoint 2013 offers in its social networking package. We won’t touch Yammer yet for now. Note that this post is scoped only to SharePoint 2013 on-premise installation, not covering SharePoint online or Office 365.
SharePoint 2013 social networking package is a huge topics, we won’t cover what they are here since our focus is on its integration with Yammer. We assume that you already knew some basics concepts about it, including knowledge about My Sites. Social networking feature of SharePoint 2013 could not be separated with My Site feature since almost all social interactions are performed and aggregated on My Site.
What’s on SharePoint 2013 My Sites
We will cover what’s on SharePoint 2013 My Sites with examples from our own My Sites. We made it on our Development environment for development purpose. There is no real day-to-day interactions that can be captured. But we’ll create some samples of them. At least we can show you what’s on it. We won’t cover 100% of all My Sites features here, just the ones that we usually use for day-to-day activities.
Follow Sites, Documents, People, and Tags
In SharePoint 2013 social networking package, we can follow not just people, but also sites, documents, and tags. Following means we monitor any updates of the following objects. For example if we follow a document A, any updates to document A will be displayed on our My Site’s Newsfeed.
Follow any sites just by clicking the Star button located at the right top side of any SharePoint site:
We can also follow our colleagues. From People Search result page, hover to the person whom we want to follow:
Also, we can follow a document in SharePoint to put constant attention to its changes. Whenever there is change in document, it will be displayed on Newsfeed.
Last but not least, we can follow a tag. A tag is a keyword prefixed by a hash (#) mark. In other social media platform, it is commonly called as hashtag. For example we can follow a tag #indonesia.
Comments, Tags, and Like
We already knew this feature from SharePoint 2010. We can comment on any content in SharePoint. We can comment on a document, a list item, and a page. We also can tag content with any words. We can also give rating or just hit like button on them.
Comments on SharePoint content is called note board. Tags and Note Board can be accessed from the ribbon of every list or document library.
I like it tag is still supported in SharePoint 2013, but its function is no longer aimed to implement Like button. Like button in SharePoint 2013 is replaced by Rating feature in list or document library. Previously in SharePoint 2010 ratings feature contains only star rating. Now, it is added with Like option.
Social interaction also has different comment and like functions. For example when someone updates status, we can comment or hit like button on it.
Newsfeed is the SharePoint way to implement timeline. It consists of update activities from sites, people, documents, and tags we follow. There is also Sites tab where we can view all sites we follow.
Followed Counts Web Part
In Newsfeed page there is also a web part displaying how many people, documents, sites, and tags we follow. It’s just a kind of statistics showing number of following objects. Its function is just like followers and following widget counts on Twitter.
About Me (Profile Page)
There is also a profile page where we can display and update our profile data. For example if we want to change profile photo, we can do this from this page. Not all profile data can be changed of course, because the change to the profile data is subject to governance of the SharePoint owner’s organization.
Local One Drive
This is the place where we can store our private documents (related to work of course) in SharePoint. This feature encourages us to save our documents in SharePoint, not local folder inside personal computer’s hard disk. The One Drive tab also has additional Followed Documents menu where it displays all documents we follow.
This feature needs no explanation. It’s there since SharePoint 2010. It’s a kind of personal content publishing where we can write articles or thoughts, and categorizes them based on certain custom taxonomy.
This is new in SharePoint 2013. But the apps concept itself is well-known especially in mobile platforms. In SharePoint 2013 we can purchase or install apps from Apps catalog and scope it in My Sites.
Aggregated Tasks (My Tasks)
This is also new in SharePoint 2013, but the Tasks list itself has becomes an important features in SharePoint. The idea of My Tasks in My Site is to aggregate all tasks from other sites in the same SharePoint farm into a single display. Therefore we do no longer need to visit all sites to check all our tasks, because it is already aggregated in a single location: My Tasks.